Look for These 8 Privacy Policy Principles

March 1, 2014 01:37 AM

The following information is a Web Extra from the pages of Farm Journal. It corresponds with the article "Privacy Matters." You can find the article in Farm Journal's 2014 March issue.

Whether you’re dealing with an actual terms of services document, or just browsing a company’s privacy policies or guidelines, it can be hard to know what sets apart the best from the rest. Here is just a sampling of such agreements and policies:


All the nuances and legalese in these sorts of documents can make them difficult to understand. The Organisation for Economic Cooperation and Development (OECD), an international organization focused on setting standards in multiple industries (including agriculture) has developed a checklist of "best practices" for privacy policy principles. Before you sign your next data privacy agreement, check and see how many of these eight qualities it has:

1. Openness: General openness about practices and policies should exist.
2. Purpose specification: How exactly is your data being used?
3. Collection limitation: Companies should only collect data necessary to conduct their business and only use that information for the stated purpose.
4. Use limitation: Your personal information shouldn’t be disclosed for secondary purposes without your consent, or by authority of law.
5. Individual participation – You should have access to view and correct information whenever needed.
6. Quality: Personal information should be accurate, complete, timely and relevant.
7. Security safeguards: Your data should be protected against risks such as loss, unauthorized access, destruction, use modification or disclosure.
8. Accountability: Someone in the company should be held accountable for complying with the privacy policy.

For more information, visit https://www.privacyrights.org/checklist-responsible-information-handling-practices.

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